How I build an unpublish and archive workflow in Sanity

Jun 30, 2026 · 8:05 AM UTC ·5 min read · 0 reactions · 0 comments · 35 views

#build #unpublish #archive #workflow #sanity

TL;DR · WeSearch summary

That's fine for a quick takedown, but it doesn't tell you why the document is off the site, and it gives editors no way to distinguish 'needs rework' from 'permanently retired'. Here's the three-action workflow I land on for most client projects: Unpublish, Archive, and Restore — all without touching the delete button. Why not just delete Deletion is irreversible without a dataset export.

Key facts

▪That's fine for a quick takedown, but it doesn't tell you why the document is off the site, and it gives editors no way to distinguish 'needs rework' from 'permanently retired'.
▪Here's the three-action workflow I land on for most client projects: Unpublish, Archive, and Restore — all without touching the delete button.
▪Why not just delete Deletion is irreversible without a dataset export.

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Original publisher	DEV.to (Top)
Canonical URL	https://dev.to/nayankyada/how-i-build-an-unpublish-and-archive-workflow-in-sanity-339l
Publication time	Tue, 30 Jun 2026 08:05:37 +0000
Retrieval time	2026-06-30T08:24:24.649Z
Last seen	2026-06-30T08:24:24.649Z
Headline source	Publisher (no WeSearch rewrite)
Excerpt source	publisher body
Excerpt method	First ~120 words (~800 chars) of extracted publisher body, fair-use limited.
Summary	WeSearch · cerebras-chat (WeSearch summarizer)
Summary source text	contentText
Citation coverage	Summary is a WeSearch-generated derivative; primary citation is the original publisher URL.
Cluster	AuGjMchHBVdi
Cluster logic	Grouped by semantic title/content similarity across sources within a rolling window. Same-publisher template collisions are excluded from coverage comparison.
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Publisher visit	Yes — open original
Substitutes article?	No — link-out required for full text

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WeSearch handling by dimension

Indexing	May the item be indexed (stored, ranked, made findable)?	Allowed
Snippet	May a short excerpt of the publisher's text be shown?	Allowed
AI summary	May WeSearch generate its own short summary of the article?	Limited
Retrieval / RAG	May the content be exposed for third-party retrieval-augmented generation?	Not asserted
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Commercial reuse	May the content be reused commercially?	Not permitted

Basis: Derived from the published RSS/Atom feed. Contact: [email protected]. Reviewed: 2026-07-24.

Open original publisher → Source rights JSON → Machine-readable provenance → Rights framework → WESEARCH-STORY-PROVENANCE-V1

Opening excerpt (first ~120 words) tap to expand

try { if(localStorage) { let currentUser = localStorage.getItem('current_user'); if (currentUser) { currentUser = JSON.parse(currentUser); if (currentUser.id === 2638501) { document.getElementById('article-show-container').classList.add('current-user-is-article-author'); } } } } catch (e) { console.error(e); } Nayan Kyada Posted on Jun 30 • Originally published at nayankyada.com How I build an unpublish and archive workflow in Sanity #sanitycms #groq #sanitystudio #nextjs The default Sanity unpublish document action does one thing: it unpublishes and leaves a draft sitting in the Studio. That's fine for a quick takedown, but it doesn't tell you why the document is off the site, and it gives editors no way to distinguish 'needs rework' from 'permanently retired'.

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Excerpt limited to ~120 words for fair-use compliance. The full article is at DEV.to (Top).

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